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By Law change proposals.

Posted by Vancouver Island Soccer League at Apr 29, 2018 1:07PM PDT ( 0 Comments )

The following By Law change proposal for Article 2 is proposed by the Board to maintain consistency.

Article 2 – General Meetings

Current – 2. All teams shall be notified at least fourteen (14) days prior to the calling of all General Meetings. All Teams from the Malahat south must attend all mandatory meetings.
Proposed – 2. All teams shall be notified at least forty-five (45) days prior to the calling of all General Meetings. All Teams from the Malahat south must attend all mandatory meetings.
Rationale – In line with what we want to provide membership moving forward and consistent with timelines in Article 6 – Amendments to Constitution & Bylaws.

The following proposed By Law changes will be required should the Executive Director position be approved.

Article 5 – Duties of Directors

Current -4. The Treasurer shall keep an accurate account of all income and expenditures of the league, shall deposit all monies received in a bank in the name of the league and no monies shall be withdrawn from the league account without the signature of any two (2) of the following: President, Vice-President, Treasurer, Secretary or Past President.
Proposed – 4. The Treasurer shall keep an accurate account of all income and expenditures of the league, shall deposit all monies received in a bank in the name of the league and no monies shall be withdrawn from the league account without the signature of any two (2) of the following: Executive Director, President, Vice-President, Treasurer, Secretary or Past President.
Rationale – To include the Executive Director in the daily running of the League business.

Current – 5. Only the President and any one (1) of the Vice-President, Treasurer, Secretary or Past President may enter into a contract representing the VISL.
Proposed – Only the Executive Director and any one (1) of the President, Vice-President, Treasurer, Secretary or Past President may enter into a contract representing the VISL.
Rationale – To reflect the business of the League and the majority of workload.

Current – 10. A Director must not be remunerated for being or acting as a Director but a Director must be reimbursed for expenses necessarily and reasonably incurred by the Director while engaged in the affairs of the League.
Proposed – 10. A Director must not be remunerated for being or acting as a Director (unless the Director is the Executive Director and as such a staff Director) but a Director must be reimbursed for expenses necessarily and reasonably incurred by the Director while engaged in the affairs of the League.
Rationale – Seperation between a VISL Board Director and the VISL Executive Director

ARTICLE 6 – Amendments to Constitution and Bylaws

Current – 1. Amendments to the constitution and bylaws may be made at the Annual General Meeting or a Special General Meeting called by more than ten percent (10%) of the voting members and/or League President. The proposed amendments or additions to the Constitution and Bylaws will only be considered if submitted in writing by a member and shall be submitted to the League President or Secretary at least forty-five (45) days before the meeting. A copy of the proposed amendments shall be given by the League Secretary to each team manager at least thirty (30) days prior to the General Meeting.
Proposed – 1 Amendments to the constitution and bylaws may be made at the Annual General Meeting or a Special General Meeting called by more than ten percent (10%) of the voting members and/or League President. The proposed amendments or additions to the Constitution and Bylaws will only be considered if submitted in writing by a member and shall be submitted to the League Executive Director, President or Secretary at least forty-five (45) days before the meeting. A copy of the proposed amendments shall be given by the League Secretary to each team manager at least thirty (30) days prior to the General Meeting.
Rationale – Adding in the Executive Director for submission purposes, as well as the likelihood of that same person sending out the correspondence.

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VISL Executive Director Proposal

Posted by Fraser Sim at Apr 27, 2018 5:34PM PDT ( 0 Comments )

Based on the research done by the VISL Board of Directors, as well as our outside consultant, the Board believe the best path forward for the VISL is to hire an executive director position. To accomplish this the Board of directors have created a proposed job description for membership review.

In addition, the board have considered budget options to minimize the impact of the position to the membership. The proposed budget which the Board approves includes no dues increase while the second column has a 150.00 per team increase. This file is attached.

At the VISL AGM, the Board and consultant will provide a full summary of the research and recommendations to the membership to approve the position.

VISL EXECUTIVE DIRECTOR

The position of VISL Executive Director primary objective will be to administer and manage the daily business affairs of the Vancouver Island Soccer League in consultation with the VISL President and reporting to the VISL Board of Directors as required on a monthly basis.
Additional responsibilities will include but not limited to:

• Develop and maintain a work plan and report to Board of Directors as required,
• Ensure effective governance, including policy development, with Board of Directors,
• Attend monthly board meetings including the Annual General Meeting,
• Handle all VISL related paperwork,
• Manage all VISL member inquiries and requests,
• Manage Criminal Record Checks and Parental Liability forms,
• Manage VISL Communications and Marketing to members, public and other related soccer governing bodies as
required (ie. BCSA, CSA), including the VISL Social Media accounts and website,
• Manage VISL player registration, transfers and releases; with support from Lower Island Soccer office,
• Manage VISL Schedule change requests (potential to take on scheduler role longer term),
• Ensure Referee and Game reporting documentation is fulfilled and accurate,
• Ensure proper Discipline tracking and provide Discipline committee support where necessary,
• Manage and facilitate current and new VISL Sponsorship opportunities,
• Manage all event operations/logistics and oversee any committees related to the following VISL events;
VISL All-Star games, (both domestic and traveling to Fraser Valley)
VISL McGavin Cup,
VISL Cup Finals Weekend,
VISL Awards Banquet,
• Pursue opportunities to grow the VISL,
• Represent the VISL on BCSA or CSA committees, as required by VISL Board of Directors,
• Other duties and responsibilities as designated by VISL Board of Directors,

Hours Required
• Full-time position, with the expectation of 40 hours per week.
• Hours are cyclical in nature (ie. some weeks hours may be far less than other weeks, but in general should average out to 40 hours per week in a year)

The document 2019_VISL_budgets.pdf was attached to this post.

This is a call for volunteers who are interested in joining the VISL Board of Directors. If you are interested in running please confirm your interest and the position that you are interested in filling.

Please, contact Fraser Sim at frsim@shaw.ca, or Kjeld Brødsgaard at kjeldb@gmail.com.

Election will take place at the AGM on May 28th.

The following Directors positions on the VISL Board of Directors are open:

President One year term

Vic President Two year term

Treasurer One year term

Secretary Two year term

4 Directors Two year terms

1 Director One year term

ARTICLE 3 – Election of Officers

1. The members of the League Executive shall be elected annually at the Annual General Meeting and shall serve for a period of two (2) years.
2. At least four (4) weeks prior to the Annual General Meeting, the President shall appoint, with the approval of Executive, a nomination committee. Written contact shall be made to all affiliated Teams for nominees. The nominating committee shall receive written confirmation of the willingness of each absentee nominee to stand for election at the Annual General Meeting and prior to the election officers being called.
3. Executive Directors to be elected shall include the four Executive Officers: President, Treasurer (odd-years) Vice-President, and Secretary (even years); and up to a total of nine (9) other Directors to assist the Executive Officers as required (these may be Team representatives.) The Directors shall all be elected by a majority vote.

Proposed amendments or additions to the Constitution and Bylaws will only be considered if submitted, in writing, to the VISL by a registered member, or by the Board of Directors of the VISL.

Notice of motion of the proposed changes or amendments must be submitted the league at least 45 days before the meeting. Since we are past that point, we will extend that timeline, but still ensure to distribute the proposed changes on time.

Membership shall be circulated with copies (via website) of all proposed amendments or changes at least thirty (30) days prior to the General Meeting. A draft agenda is attached.

Based on the above, please submit any proposed bylaw or rule amendments to VISL by end of day Friday April 27, 2018.
The VISL will then make sure to publish those proposed changes as well as an updated Agenda by Saturday April 28, 2018.

Proposed amendments to the bylaws and/or rules must include the following:
• Bylaw Article / Rule number and sub numbering (if applicable)
• Current wording of the Bylaw Article / Rule
• Proposed new specific wording (highlighting specific wording is a minor amendment suggestion)
• A detailed RATIONALE for the addition and/or change including the intent of the addition / change

Please submit all proposed Bylaw and/or Rule amendment to the attention of Vince Greco, President & to Jake Nemec, Secretary, as per the details below.

Vince Greco – vincentgreco@shaw.ca
Jake Nemec – jakenshape@gmail.com

The document VISL_2018_AGM_Agenda.doc was attached to this post.

HIGHLANDERS 2018

Posted by Vince Greco at Apr 19, 2018 12:51AM PDT ( 0 Comments )
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Thursday April 26 should be a good night to support the kickoff for the 2018 Highlanders season.
It kickoffs at 5:30 pm in Distrikt at the Strath. You can purchase tickets for the night at HIGHLANDERSFC.CA/TICKETS
Will be a good opportunity to get some seasons tickets and/or enjoy the night.
See you next week!